Lead Operations Administrator

Company: Houston Methodist Cypress Hospital
Location: Grapeland
Posted on: September 29, 2024

Job Description:

Lead Operations Administrator role at Houston Methodist requires a seasoned professional to oversee operational oversight, leadership, and direction in unforeseen situations, fostering interdepartmental collaboration and ensuring timely and effective communication.

Key Responsibilities:

• 
  
• Provide operational oversight and leadership throughout the organization
  
• Lead initiatives as directed by management
  
• Oversight and scheduling of the Labor Pool
  
• Direction in unforeseen situations, making timely decisions that directly impact patient care
  
• Foster interdepartmental/interprofessional collaboration
  
• Model and ensure timely and effective oral/written communication
  
• Provide clinical guidance in the management of patient care, staffing, and interpreting and implementing established policies and procedures
  
• Demonstrate critical thinking through self-direction, initiative, effective interpersonal skills, and excellent oral/written communication skills
  
  
  People Essential Functions:
  
  • 
    
  • Actively participates in the interviewing process of candidates in OA position
    
  • Coordinates the orientation schedule of newly hired OA
    
  • Collaborates in the preparation of annual evaluations with supporting physician and management personnel
    
  • Trains new employees hired for the Operations Administrator role
    
  • Assigns available personnel, assesses triage assignments, and makes appropriate modifications during the shift as necessary
    
  • Plans and coordinates staffing needs for the next shift and assesses needs for the following shift
    
  • Role models fair and consistent leadership skills for effective team dynamics and teambuilding strategies through problem resolution and coaching
    
  • Supports policy adherence and provides disciplinary measures when appropriate
    
  • Role models interprofessional communication, which includes active listening and teaching, communicating organizational information and all aspects of administrative and clinical practice in a respectful and positive way when interacting with staff
    
  • Assists with staff stress management as needed
    
  • Drives improvement of initiatives for department score for employee engagement
    
    
    Service Essential Functions:
    
    • 
      
    • Coordinates and expedites the admission/discharge, transfer, and bed control process to optimize patient flow
      
    • Monitors and facilitates smooth and timely patient flow to ensure process efficiency
      
    • Provides bed assignments support as needed with designee
      
    • Provides oversight and scheduling of the Labor Pool
      
    • Oversees the activity in hospital operations during their shift
      
    • Manages administrative issues effectively, informs, and documents pertinent information to Executive-On-Call, executive staff, directors, and managers
      
    • Partners with public relations to manage outside media
      
    • Troubleshoots problems and/or issues regarding patient/family care, visitors, and facility issues on off shifts and weekends
      
    • Drives service standards and activities to improve department score for patient satisfaction, through role modeling and fostering accountability
      
      
      Quality/Safety Essential Functions:
      
      • 
        
      • Monitors and analyzes work methods, staff scheduling, and makes appropriate adjustments to assure a high level of service quality and cost effectiveness
        
      • Maintains awareness/responsiveness of all emergency codes and disaster preparedness, coordinating when critical situations occur
        
      • Role models situational awareness, using teachable moments to improve safety
        
      • Participates and/or leads and facilitates department process improvements
        
        
        Finance Essential Functions:
        
        • 
          
        • Attends daily care coordination rounds to facilitate patient progression
          
        • Manages bed closures and staffing allocation/cancellations to optimize efficiencies and reduce overtime
          
        • Provides oversight of the department schedule and timekeeping
          
        • Implements department strategies to achieve financial targets and staffing needs
          
        • Mentors others to do the same through timely documentation of care, decreasing length of stay, optimizing efficiency, minimizing incidental overtime, and other areas as appropriate
          
        • Measures and analyzes resource allocation based on department and organizational needs
          
        • Identifies cost-saving or revenue opportunities
          
          
          Growth/Innovation Essential Functions:
          
          • 
            
          • Generates and communicates new ideas to lead team to creative strategies that improve quality or service and impact the facility and address organization or department priorities
            
          • Actively participates in hospital quality, service, and shared governance councils
            
          • Supports change initiatives and adapts to unexpected changes
            
          • Seeks opportunities to identify developmental needs of self and staff and takes appropriate action
            
          • Ensures own career discussions occur with appropriate management
            
          • Completes and updates the My Development Plan on an on-going basis
            
            
            Education:
            
            • 
              
            • Bachelor's degree or higher from an accredited school of nursing
              
            • Master's degree preferred
              
              
              Work Experience:
              
              • 
                
              • Five years hospital experience in nursing; for HM internal, four years' experience in nursing which includes HM performance that demonstrates progressive leadership abilities, i.e., charge nurse responsibilities
                
              • One-year HM Operations Administrator experience
                
                
                Licenses and Certifications - Required:
                
                • 
                  
                • RN - Registered Nurse - Texas State Licensure and/or Compact State Licensure within 60 days OR
                  
                • RN-Temp - Registered Nurse - Temporary State Licensure within 60 days AND
                  
                • BLS - Basic Life Support (AHA) AND
                  
                • NVCRISIS - Nonviolent Crisis Intervention (CPI) AND
                  
                • Magnet - ANCC Recognized Certification
                  
                  
                  Knowledge, Skills, and Abilities:
                  
                  • 
                    
                  • Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
                    
                  • Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
                    
                  • Ability to effectively communicate with patients, physicians, family members, and co-workers in a manner consistent with a customer service focus and application of positive language principles
                    
                  • Demonstrates the ability to interact with others in a way that gives them confidence in one's intentions and those of the organization
                    
                  • Demonstrates successful conflict resolution skills in a timely manner with patients, families, physicians, and other healthcare team members
                    
                  • Demonstrates leadership qualities and critical thinking through self-direction initiative, effective interpersonal skills, and excellent oral/written communication skills
                    
                  • Ability to work effectively in a fast-paced environment
                    
                  • Demonstrates flexibility and adaptability in the workplace
                    
                  • Demonstrates problem-solving skills to include investigation, identification of cause(s), and development of corrective action
                    
                    
                    Company Profile:
                    Houston Methodist is a leading healthcare provider in the region, committed to delivering exceptional patient care and advancing medical innovation.

Keywords: Houston Methodist Cypress Hospital, Shreveport , Lead Operations Administrator, Other , Grapeland, Louisiana